Day 2 · Session 1

Modernising lean tools with digital technology

5S, kanban, visual management and standard work still apply — the shop floor is now a shared drive, an LMS and a group chat.

Completed

Digital 5S: make the right file the obvious one

5S	In your digital workspace
Sort	Archive superseded versions and dead links
Set in order	One predictable naming and folder pattern
Shine	Fix broken links, captions and access errors weekly
Standardise	One master template per artefact type
Sustain	A named owner and a review date

Test

A colleague should find the current version of any teaching artefact in under 30 seconds without asking you.

Kanban for teaching work

Visualise

One board for the whole teaching pipeline.

Limit

Cap work in progress — finish before starting.

Pull

Take the next item only when capacity is free.

Review

Look at what is stuck, not who is busy.

Columns that work well for instruction: Needed → Drafting → Peer check → Live → Retire / revise.

Visual management: make the problem visible early

1
Status
What is live, in review or retired.
2
Signal
A clear marker when something is blocked.
3
Owner
Who acts next, by name.
4
Date
When it will be reviewed again.

Canva AI: build interactive activities with Canva Code and Sheets

Canva Code and Canva Sheets turn static slides into interactive learning tools. Use them to create activities that students manipulate, not just read.

Canva AI home screen with options for Design, Image, Doc, Code and Video clip — Canva AI can generate designs, images, documents, code widgets and video clips from a single prompt. — https://canva.com/ai

Feature	Use it for	Example in TVET
Canva Code	Mini-apps, widgets, simulations and simple games without leaving Canva.	A wiring-quiz widget where learners drag components to complete a circuit.
Canva Sheets	Live data tables, calculations, progress trackers and scoring inside a design.	A project tracker where learners update their own task status and see team progress.

Try this

Canva Code: Start with a single learning objective, then choose a widget that checks it. Keep the activity to one screen, one action, and one correct outcome.
Canva Sheets: Link a table to a visual progress bar or a team score so the activity updates itself as students enter data.

1
Pick the objective
What must the learner be able to do after the activity?
2
Choose the interaction
Code for decision-making, Sheets for tracking and reflection.
3
Set the feedback loop
Show correct answers, scores, or next steps immediately.
4
Embed in the flow
Place it where students naturally pause, not as a separate file.

Sample 1: Interactive exit ticket

Create an interactive exit ticket using Canva Code for a university class.
Include:
Student name or ID
One multiple-choice question checking understanding of today's lesson
One confidence-rating question from 1-5
One short-answer question: "What is still unclear to you?"
A Submit button with a confirmation message
Connect the activity to a Canva Sheet so that every submission creates a new row recording the student identifier, answers, confidence rating and submission time.
Design the interface to be simple, mobile-friendly and suitable for completing in under 3 minutes.

Sample 2: Live classroom poll with response recording

Create a live classroom poll using Canva Code where students respond to a question during a lecture.
The screen should show:
The poll question
Four selectable answer options
A Submit Response button
A simple visualisation showing the class response distribution after submission
Link the poll to a Canva Sheet so that each student's response is recorded as a separate row. Include columns for student name or ID, selected answer and submission time.
Use the sheet data to update the response counts shown in the activity. Prevent accidental duplicate submissions where possible.

Sample 3: Live classroom poll with response recording

Create a live classroom poll using Canva Code where students respond to a question during a lecture.
The screen should show:
The poll question
Four selectable answer options
A Submit Response button
A simple visualisation showing the class response distribution after submission
Link the poll to a Canva Sheet so that each student's response is recorded as a separate row. Include columns for student name or ID, selected answer and submission time.
Use the sheet data to update the response counts shown in the activity. Prevent accidental duplicate submissions where possible.

Create interactive modules for lean teaching

Lovable lets you turn static slides, notes and PDFs into a guided digital module. Upload your teaching materials, describe the learner flow you want, and generate a multi-page interactive module with a sidebar, progress tracking and built-in activities.

Lovable home screen showing project options and the prompt input field — Lovable home screen — start from a prompt and upload slides, notes or PDFs to build an interactive module.

How to build a module in Lovable

Upload your source files — slides, notes, PDFs, or a course outline.
Describe the structure — one unit per page, sidebar topics, progress tracking.
Ask for activities — check-ins, reflections, quizzes, or decision points on each page.
Review and iterate — refine the layout, wording, and flow until it matches your teaching intent.

Sample: From uploaded slides to a digital module

UPLOAD your slides, then prompt:
 
Create a digital interactive module using the attached files with the following features: left sidebar showing all module topics and progress; 1 unit per page; include activities for learners. Make sure each page has a hero section with beautiful visuals relevant to the topic and use consistent colour scheme.

Sample: Module with password or enrolment key access

Create a digital interactive module from the attached files with the following features: left sidebar showing all module topics and progress; 1 unit per page; include activities for learners; add a password or enrolment key gate at the entry page so only students with the key can access the content; store the access state so returning visitors do not need to re-enter the key during the same session; keep the rest of the module public-facing and mobile-friendly.

Standard work is a shared baseline, not a script

The best-known way to do the task today.
The quality criteria that must be met.
The point where professional judgement is required.
The route to improve it when evidence says otherwise.

Draft standard work with AI

Context: I teach [module] to [learner group] in a TVET setting.
Task: Draft standard work for [recurring teaching task] as a one-page checklist.
Constraints: Maximum 10 steps; plain language; no tool-specific jargon; usable by a relief instructor.
Evidence: For each step state the quality criterion and the point where educator judgement is required.
Output: A table with columns Step | What good looks like | Judgement needed | Common failure.
Flag anything that must be verified against local policy.

Hands-on30 min

Rebuild one lean tool for your own workflow

Choose the tool that attacks the constraint you found on Day 1.

0/4

01Pick one: digital 5S, kanban, visual management or standard work.
02Apply it to the process you mapped yesterday.
03Name the owner, the review date and the signal for “blocked”.
04Delete one step the tool makes unnecessary.

Leave withOne working lean artefact.

Which tool did you rebuild, and what did it remove?

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3 · Integrating AI 5 · Safe automation